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Wedding Ring Exchange

Coordination Specialists

Bespoke* Day-Of Coordination Packages

Day-Of Coordination doesn't mean just the one day; it means no planning assistance just executing your wedding day flawlessly and doing what I need to beforehand to ensure I execute that vision perfectly! 

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​Since our services begin at 10 weeks as opposed to the traditional 6 to 8, you get more time to focus on other things, including relaxing, leading up to the wedding while I'm managing the vendors in your stead.

Packages Start at $2,700
Our Partial Planning & Full Coordination Package Start at $4,000

The Society's Concierge Difference

Vendor Management

My services take full effect around the time of your final venue walkthrough or 10 weeks before the big day. Just before the scheduled walkthrough I reach out to all your vendors to introduce myself as the new point of contact so you can start to relax. This is when I begin building your Day-of Timeline so during the walkthrough I can work out any kinks to the plan for the day.

Rehearsal Coordination

The rehearsal is an unrated but crucial aspect of the package and the wedding planning process. It is when I put faces to names for your family and wedding party for your processional. The wedding party needs to know how to stand for flawless photos. Your best person and officiant need to know when their specific cues are, ie. rings, vows, etc.

Personal Item Management

You need someone to set up  your card box, wedding favors, seating chart, etc. while you are getting ready that morning, that's me! I will collect your personal items from your at the rehearsal then on your big day before the night or my service ends I pack everything back up and leave them with your designated family member to take home.

Day-Of Execution

A.I. has been taking jobs left and right, and I am well aware that it can assist with organizing and managing your wedding planning process. However, what it cannot do it execute your perfect day flawlessly like I can. Staying on top of vendors, anticipating and solving issues without you aware anything was wrong. I am your human stress ball during planning and on the day-of.

Full Investment Details

  • 10 weeks of Coordination and Management Services

  • Complimentary initial consultation

  • Up to 3 in-person or virtual meetings

  • Unlimited e-mail and text message communications during the coordination service

  • Up to 10 hours of on-site Day-of coordination

  • *TBD* Access to the Aisle Planner online Coordination Portal

  • Meeting at reception site for walk through and review details

  • Contact all vendors to introduce as planner in charge

  • *TBD* Create personalized checklist for the couple

  • *TBD* Create checklist for vendors

  • Keep Track of Final Payments to vendors

  • Prepare Agenda with Order of Events: Timeline and Schedule for Wedding Day & Details ceremony and reception itinerary for all vendors

  • Assist with the preparation of: Floorplan, Seating Arrangement, set up, & welcome of guests

  • Logistics and coordination with onsite venue event manager

  • Management of guest’s attendance: Seating Arrangement, Meal Selection, Dietary Restrictions

  • Confirmation of all vendor responsibilities 4 weeks before the wedding

  • Confirmation of all vendor responsibilities 2 weeks before the wedding

  • Confirmation of all vendor responsibilities the day before the wedding

  • Coordinate and attend rehearsal

  • Collect personal items from the couple

  • Meet all Vendors at ceremony for deliveries and set-up

  • Review Ceremony Staging, Microphone, and seating

  • Coordinate the position of musician making sure they have the correct order of songs

  • Distribute Boutonnieres, bouquets, flowers, etc. to all attendants

  • ​Welcome guests at the ceremony and assist with seating

  • ​Distribute programs and any items for your recessional (rice, bubbles, etc.)

  • Coordinate the bridal party entrance (Processional)

  • Assist with photo session before and/or after the ceremony

  • Supervise the bars are equipped and servers are passing hors d’ oeuvres

  • Supervise the musicians or DJ in the cocktail area

  • Set-up the place card table

  • Set-up the guestbook area

  • Set up the money/card box area

  • Welcome guests to Cocktail Hour

  • Make sure all tables in the reception space are set up appropriately

  • Distribute party favors or set up the party favor area

  • Set up menus on napkins at tables upon request (provided by client)

  • Ensure music, lighting, flowers, candles, etc. are in place for the Grand Entrance

  • Private viewing of the reception space by the couple before guests are allowed in

  • Welcome guests into the ballroom and assist them finding their tables

  • Organize and supervise the order of events: Grand entrance, Couple’s introduction, dances, toasts, speeches, cake cutting, bouquet/garter toss, and any other event

  • Lead Coordinator & An Assistant Coordinator

  • Distribute items to guests for the couple’s grand exit or party

  • Planner armed with a Wedding Emergency Kit

  • If Needed, Distribute final payments or tips to vendors

  • Collect the guest book, champagne glasses, cake cutter, card box, and any other personal items

  • Supervise loading of wedding gifts and personal items to designated family members or guest/vehicle

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